This page was last updated on: November 17, 2009
WELCOME TO YOUR WOODRUN ASSOCIATION HOME PAGE!
Copyright, Momentum, 2009
Webmaster: 910-439-8982
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5024 Woodrun on Tillery, Mount Gilead, NC 27306
Phone 910-439-5214, email = woodrun@embarqmail.com
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A monthly newsletter is being published by Barbara Griffith called "The Woodrun Independent". It is usually out several days after the monthly board meeting and can be found in the mail box area. She can be reached at: bgrifwoodrun@gmail.com for comments, suggestions.
This website is the unofficial compilations and listings happening in Woodrun. Minutes, bylaws, meeting news, social events, etc. are supplied to us from the Woodrun office and are usually posted within a day of reception. If social events, etc. appear outdated, we work on the last information received.
Here is another outstanding exampe of the talent present in Woodrun. Looking for a Christmas gift?
Woodrun Association, Inc.
Board of Directors Meeting
October 1, 2009
Call to Order – Welcome:
Chairman: Wallace SnuggsPresent: Wallace Snuggs, Gordon Knowles, Bill Staiano, and Ed Kane. Absent: Carol Grigg, Pete Blue, and Jim Kiser.
Wallace Snuggs asked if anyone had any questions for the security guards so they could leave. A member said that she appreciated the back gate getting fixed and made one suggestion to possibly put a camera up to monitor the back gate. Bill Staiano responded that it isn’t possible because there is no way to junction a cable or light. Wireless cameras a very expensive and we have no idea on the quality of them. Another suggestion that was mentioned was a “No Entrance” sign at the exit lane. You don’t see the one that is there until it is too late. Bill Staiano and Ed Kane said they would look into it. Wallace Snuggs mentioned that a member who lives by the back gate complained that motorcycles and mopeds are coming in from the back gate, and Ed Kane responded that he has put rocks and boulders, so it should really decrease that activity.
Road Deposits
Director: Jim Kiser
Wallace Snuggs noted that there was nothing to report.
Motion to Approve Minutes:
September 3, 20091st Gordon Knowles, 2nd Bill Staiano, motion carried unanimously. Vice-Chairman / Security / Pool / Social
Director: Bill StaianoBill Staiano reported that the security cameras are being installed by SFI and will be here tomorrow to fix some glitches that have come up at the boat docks. SFI seems to think that there is a strain at the power source and that is why it isn’t working, so they are going to try to install a power booster. They also forgot to put a camera up at the old boat docks, so they will also be installing that. The bar code reader has been ordered, and there is a meeting next week to meet with the engineer to figure out placement so we can have maintenance put in the trenches for wiring. We ordered 100 10-digit bar code units that we will use for random members that are in good standing to test it out for a period of 30-60 days to make sure it works properly. Gordon Knowles is checking with the printing company to see if we can order the bar codes at about 1/5 of the price and see if they work. Bill Staiano believes that this bar code reader will solve a lot of the problems with people coming in that shouldn’t be. The only people that will still be allowed to use gate cards are the Fire Department, EMS, and other emergency vehicles. Bill Staiano also reported that the pool cover is coming tomorrow.Carol Fox is now heading up the social committee with a lot of fun things planned. There is a spaghetti supper October 24th, and she is going to try and do a Veteran’s Day event, but if there are any ideas, she would love to hear them. She is looking to do a fashion show at the beginning of December, but will put posters up for all planned events, so be on the lookout for them. Treasurer / Secretary
Director: Gordon KnowlesGordon Knowles said that he is happy to report that we have collected 94% of our budgeted member dues. We sent letters 3 different time to all overdue accounts with no response. We now have turned all overdue accounts over to a collection agency and if they aren’t paid, it will be put on the national credit report.Security
Director: Pete BlueNot present. Maintenance / Boat Docks
Director: Ed KaneMaintenance has upgraded the back gate by cleaning it up and adding deterrents such as boulders to keep motorcycles and mopeds out. He wanted to look into a security light to add as another deterrent. Maintenance has also prepared to close the pool and the campground. Aerating and over seeding has begun on the greenways, medians, and the roads. Anyone that would like their yard done should contact the office to get it scheduled. Open boat slips that open up are being inspected and given the OK before it is rented out. The storage area is an ongoing project, but we are looking to do a big move in October and November to get some order to it.Campground / Beautification / Roads / Building:
Director: Jim Kiser
Wallace Snuggs noted that Jim Kiser isn’t present. Wallace Snuggs brought up a concern from a lot owner that is a state road inspector. He said that in order to get our roads to last longer, we should make sure that the road is level to the shoulder to prevent deterioration. Ed Kane said that 2-3 years ago the edge of the road was brought up by using gravel, but the funds ran out because the cost of gravel has increased drastically. A member suggested using dirt with rocks or crushed concrete. Wallace Snuggs also suggested that maintenance go around and straighten signs so they aren’t crooked. A member previously mentioned that there are also a lot of roads that have grass growing in the cracks of the roads, and it should be sprayed to prevent further damage.
A member suggested that maintenance paint a white line on the side of the road to keep people from driving too far over in the dark or fog, as it makes it a lot easier to see where they are going. Wallace Snuggs said that they would need to look into the cost. Another member suggested reflectors, and Wallace Snuggs responded that you have to grind them into the road. Wallace Snuggs also mentioned that the culvert under the Enchanted Forest sign may need some concrete put in a hole.
A member mentioned that there is a lot on Newport drive that is having their lot cleared, and a construction driveway has not been put in and a member keeps throwing deer scraps on Bryson Court and causes a disgusting odor and attracts coyotes. Wallace Snuggs said that we will look into it and to be careful with your cats because a lot have gone missing.
Chairman / Pool / Social Report:
Director: Wallace SnuggsWallace Snuggs reported that somewhere between September 15th and September 25th, the pool became full of algae. Kathy tried to get it out, but it didn’t work, so we may have to drain the pool and open it in the spring as we normally do.Clubhouse
Director: Carol GriggNot Present. Wallace Snuggs noted that we had Dun-Rite come in and give us a quote on cleaning the tile floor in the upper level of the clubhouse for $390.00. They will do a test patch first at free of charge, and if it works, they will finish the floor. Gordon Knowles added that we should ask them about getting some kind of sealant so that it protects the floor from future stains. Old Business:
•Storage Lot
Storage LotoEd Kane reported on this in the Maintenance report
Ed Kane reported on this in the Maintenance report•Time Warner Cable
Time Warner CableoGordon Knowles reported that we haven’t heard from them
Gordon Knowles reported that we haven’t heard from them•Tennis Courts
Tennis CourtsoGordon Knowles proposed that we look into prices and budget this for next year. Gordon Knowles asked if it was OK to purchase 2 new nets. Wallace Snuggs replied that the Tennis Courts have $1,000.00 budgeted for repairs.
Gordon Knowles proposed that we look into prices and budget this for next year. Gordon Knowles asked if it was OK to purchase 2 new nets. Wallace Snuggs replied that the Tennis Courts have $1,000.00 budgeted for repairs.•Revised Recycling Laws – October 1
Revised Recycling Laws – October 1oAllied Waste was called and we do not need to separate plastic because a machine at their facility automatically does it. Bill Staiano said that if anyone wants to separate their plastic, the transfer station on 73 will take them.
Allied Waste was called and we do not need to separate plastic because a machine at their facility automatically does it. Bill Staiano said that if anyone wants to separate their plastic, the transfer station on 73 will take them. New Business:
•Clubhouse Rental
Clubhouse RentaloWallace Snuggs said that we currently charge members a rental fee of $350 for the upper level and $75 for the lower level, plus a $300 cleaning deposit. It is a constant battle to get people back in to re-clean the rooms. Other venues charge a lot more and have the cleaning fee included. Gordon Knowles made a motion to include the cost of cleaning in with the clubhouse room rental fee. $650 for the upper and $150 for the lower, and $750 for the entire clubhouse, effective immediately. All members that have already booked will be applied to the previous rules and fees. Bill Staiano 2nd the motion. Motion carried unanimously.
Wallace Snuggs said that we currently charge members a rental fee of $350 for the upper level and $75 for the lower level, plus a $300 cleaning deposit. It is a constant battle to get people back in to re-clean the rooms. Other venues charge a lot more and have the cleaning fee included. Gordon Knowles made a motion to include the cost of cleaning in with the clubhouse room rental fee. $650 for the upper and $150 for the lower, and $750 for the entire clubhouse, effective immediately. All members that have already booked will be applied to the previous rules and fees. Bill Staiano 2nd the motion. Motion carried unanimously. oBill Staiano suggested we charge non-members more, but Gordon Knowles noted that there is no way to police it. Bill Staiano said that either way, we are still making very little money, so it is something to revisit later. Candice was told to call Larry Lassiter, the CPA, and see what restrictions we have on charging non-members so that we don’t ruin our tax status.
Bill Staiano suggested we charge non-members more, but Gordon Knowles noted that there is no way to police it. Bill Staiano said that either way, we are still making very little money, so it is something to revisit later. Candice was told to call Larry Lassiter, the CPA, and see what restrictions we have on charging non-members so that we don’t ruin our tax status.•Pool Cover Storage
Pool Cover StorageoBill Staiano asked where we can keep the pool cover in the summer so that mice don’t get to it and it stays dry. Wallace Snuggs said that we need to determine what size area we need and then decide.
Bill Staiano asked where we can keep the pool cover in the summer so that mice don’t get to it and it stays dry. Wallace Snuggs said that we need to determine what size area we need and then decide.•Pool Chemicals Sales
Pool Chemicals SalesoWallace Snuggs said that we have pool chemicals valued at $1805.00 and some of them are 9-10 years old, so we will need to sell them on craigslist or eBay.
Wallace Snuggs said that we have pool chemicals valued at $1805.00 and some of them are 9-10 years old, so we will need to sell them on craigslist or eBay.•Rules and Regulations
Rules and RegulationsoTabled until next meeting.
Tabled until next meeting.•Clubhouse Floor Cleaning
Clubhouse Floor CleaningoGordon Knowles made a motion to go ahead and let Dun-Rite do a test patch, and if it works, to continue with the whole tile floor at $390.00. The motion was 2nd by Bill Staiano. Motion carried.
Gordon Knowles made a motion to go ahead and let Dun-Rite do a test patch, and if it works, to continue with the whole tile floor at $390.00. The motion was 2nd by Bill Staiano. Motion carried.•Deed back Robert Bryant – Lot 219
Deed back Robert Bryant – Lot 219oGordon Knowles made a motion to take the lot back with the legal expenses covered by the member, Muriel Shelton, and in return we will waive the back dues. Ed Kane 2nd the motion. Motion carried.
Gordon Knowles made a motion to take the lot back with the legal expenses covered by the member, Muriel Shelton, and in return we will waive the back dues. Ed Kane 2nd the motion. Motion carried.New Applications for Membership:
April VoncannonLot# 314 – Associate
Lot# 314 – AssociateJohn & Elizabeth BirksLot# 749 – Member
Lot# 749 – Member 1st Gordon Knowles, 2nd Bill Staiano, motion carried.
Open Public Comments:
Bill Staiano proposed that with all of the lots that we have that don’t perk, we contact the owners of the lot next to them and see if they would like to purchase them. Next Board of Directors Meeting: November 5, 2009
Adjournment
1st Gordon Knowles, 2nd Bill Staiano, motion carried
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Comments:
"Deb Russell has brilliantly shared her photographs of Lake Tillery with such passion and appreciation of the beauty of this body of water we call our playground, our vacation spot, our place of inspiration, our home".
J.Smith
"Wow!!!!! You capture the magic of Tillery....the essence of why we are at peace while there! "
~ L.Greene
"Deb, this book is such a wonderful display of "The Lake" in all it's fine natural glory! Thank you for all the work you've done to give us more insight to God's spectacular inspiration and beauty!!"
~Jean T.
"This book is gorgeous! An inspirational and heartening book for anyone who values the beauty of the land and water we have left. For those fortunate enough to live in the Lake Tillery area, it is a beautiful record of the gems that are just outside their door and down the road."
~ Dorothea T.
